On behalf of the Computer Simulation and Gaming Conference (CSGC), we would like to thank you for being a part of our annual event, taking place April 15 and 16th at The University of Tulsa, Allen Chapman Student Union.
Our CSGC 2022 Exhibitor Hall opens at 10:00 am on Saturday, April 16th, and will feature our CSGC exhibitors as well as any Competitors who are exhibiting in person.
The following is an outline of all the details regarding exhibiting at CSGC. Please read carefully to ensure that you are following all the rules and regulations. If you have any questions please email us at info@csgconf.com or DM @event-coordinator on our Discord server at https://discord.gg/ptg256R
EXHIBITION DETAILS
We ask that all CSGC Exhibitors set up between 8:30 am and 10:00 am that Saturday. All booths must be set up and ready by 10:00 am when the event opens to the public.
EVENT PARKING
All attendees are asked to park in the Lorton Performance Center Parking which is located along south Gary Place (see University map for locations https://maps.utulsa.edu/)
Exhibitors can unload in the designated loading zone in the Union Parking lot. If space is available exhibitors are welcome to park in the Union Parking lot but note that space is very limited in that lot.
EXHIBITOR CHECK-IN
Upon arriving at our event please sign in at our registration booth and you will be directed to your booth.
Exhibitor setup and teardown:
- Exhibitors may set up their booth on the morning of the event between 8:30 a.m. and 10:00 a.m. Exhibitors must have their booth ready by 10:00 a.m. for the start of the event and must not dismantle the booth until after 4:00 p.m. of the same day.
- Exhibitors/Competitors are allowed to unload and load in our loading zone in front of the Allen Chapman Student Union, marked by cones. After loading is complete they are asked to park in the designated lots (see map Hours & Location page).
- Exhibitors/Competitors must bring their own equipment for demoing their game, art, product, etc.
- This includes any hardware, output devices, cables, mounts, boards, etc.
- We have a limited supply of extension cords provided on a first come first serve basis. Be prepared, bring your own.
- Exhibitors/Competitors should have one member at their display at all times CSGC, the event staff and TU are NOT responsible for anything missing or broken during the event.
Exhibitor Fees:
- Exhibitor Fees are $50 dollars. | Exhibiting is FREE to all Competitors.
- All exhibitors are guaranteed an 8' X 8' table booth space with two chairs.
- If exhibitor fees have not been received before the event, we ask that exhibitors pay (by check) when they sign in at registration.
- Note that at the discretion of the CSGC coordinators, exhibitors’ fees may be waived.
- Competitors are restricted from selling any products.
Product Sales and/or Solicitations
Exhibitors are welcome to sell products to expo attendees. However, all products visibly displayed at the event should be all viewing age-appropriate. Exhibitors may be asked at the discretion of the CSGC organizers to remove any for use of any inappropriate content from their booth.
Tax Laws: It is the responsibility of the Exhibitor to adhere to all applicable city/state sales tax laws for Tulsa, Oklahoma.
Restrictions: No exhibitor may conduct any fundraising at the event. CSGC organizers reserve the right to revoke Exhibitor sales privileges at any time during the Expo
Exhibition Rules
Please ensure that you have also read the general rules for the event (https://csgconf.utulsa.edu/exhibitors/exhibitor-rules/ ).
Once again we would like to thank you for being a part of CSGC. We can not wait to have you at our event.
Again, if you have any questions please email us at info@csgconf.com or DM @event-coordinator on our Discord server at https://discord.gg/ptg256R
Sincerely,
Mrs. Akram Taghavi-Burris
Coordinator Computer Simulation and Gaming Conference (CSGC)
akram-burris@utulsa.edu | 918-631-3864 | professorakram.wordpress.com